Ash Township 5/20/2020 Meeting Minutes

PAID PUBLIC NOTICE

 

ASH TOWNSHIP

PROPOSED REGULAR BOARD MEETING MINUTES

May 20, 2020

6:30 p.m.

The Ash Township Regular Board meeting was called to order at 6:30 p.m. in the Ready Road Hall by Supervisor Carmack.

Members present: Supervisor – Robin Carmack, Clerk – Michele Geiermann, and Trustee – Jim Booth, Treasure - Rob Schock and Trustee – Adam Grabetz.

Absent: None.

Others present: William Godfroy - Township Attorney, Jim Vaslo – Township Manager, Jim Hollandsworth – Township Engineer, and 10 citizens.

Motion #3434 Agenda Approval.

Motion by Booth supported by Grabetz to approve the agenda as amended.

Voice vote taken. Motion carried.

Motion #3435 Approval of Minutes.

Motion by Grabetz supported by Carmack to approve the proposed Regular Meeting Minutes of 2-19-20, Proposed Election Commission Meeting Minutes of 2-17-20, Proposed Special Board Meeting Minutes of 3-23-20, Proposed Special Meeting Minutes of 3-20-20, and Proposed Planning Commission Meeting Minutes of 1-21-20. Voice vote taken. Motion carried.

Motion #3436 Approval of Bills.

Motion by Booth supported by Grabetz to approve bills #1 through #167 in the amount of $567,560.97 from General Ledger Funds, Building Funds, Fire Equipment Funds, Fire Fund, Debt Fund, Water Funds & Sewer Funds. Roll Call: 5-Yes 0-No. Motion carried.

Old Business.

None.

New Business.

Manager Report.

Manager Vaslo noted that most of his items that need to be discussed are on the agenda and he would address them as they come up for discussion. He did want to bring one item to the attention of the Board that being the water level in the pond at Unity Park. He went on to say that the pond has no natural or manmade outlet for excess water. Over the past few years, with record rain falls, the pond level is encroaching on the walking path. The Manager had the MCDC out over the past month to try and pump the water level down but it was only moderately successful. He asked the Board they give some thought to a remedy for the water situation and mention he would work with the Township Engineer on a potential solution. There were no motions offered.

Ash Senior Citizen Request.

The Township Board received the annual request from the Ash Senior Citizens organization for addition funding to supplement their efforts to enhance the everyday life of its membership. With little discussion and noting that the funds requested where included in the 2020/2021 budget year, the following motion was offered:

Motion #3437 To Approve.

Motion by Shock supported by Grabetz to approve an amount not to exceed $5,000.00 for the Ash Seniors Citizens organization for the 2020/2021 year.

Roll Call: 5-Yes 0-No. Motion carried.

Fessner Road Flooding.

Manager Vaslo explained that Ken Bussell and his surrounding neighbors have and are experiencing storm water issues. The problem according to the Manager is there is no outlet for storm water in the area as there are no roadside ditches or a county drain in the vicinity of the homes. Manager Vaslo asked to engage the Township Engineer to take some topographical shots in the area to see the viability of cutting a roadside ditch. After some discussion the following motion was offered:

Motion #3438 To Approve.

Motion by Carmack supported by Booth to approve an amount not to exceed $2,000.00 for engineering services on Fessner Rd.

Roll Call: 5-Yes 0-No. Motion carried.

Monroe County BDC Request.

Manager Vaslo presented the Board with a request from the Monroe County Business Development Corporation for funding of their efforts to support community businesses. After a brief discussion the following motion was offered:

Motion #3439 To Approve.

Motion by Schock supported by Grabetz to approve an amount not to exceed $2,000.00 to the Monroe County BDC.

Roll Call: 5-Yes 0-No. Motion carried.

Monroe County Aerial Imagery Update.

Manager Vaslo explained to the Board that the Monroe County Community & Engagement Department is presenting the Board with a proposal to update the GIS Aerial Photography used by the Township staff daily in a verity of very useful ways. After a brief discussion the following motion was offered:

Motion #3440 To Table.

Motion by Grabetz supported by Geiermann to table the request until next meeting to give the Manager time to research joining SEMCOG and getting a discount on the Aerial update.

Voice vote taken. Motion carried.

Matlin Road Drainage.

Manager Vaslo stated that he is still getting complaints from property owners on Grafton Rd, who abuts the Matlin Road property to the rear, that they are getting storm water runoff from the Matlin Rd property. He asked to engage the Township Engineer to take some topographical shots in the area to see the viability of cutting a new ditch to capture storm water before it migrated to adjoining properties. After a brief discussion the following motion was offered:

Motion #3441 To Approve.

Motion by Carmack supported by Schock to approve an amount not to exceed $1,000.00 for engineering services on Matlin Rd.

Roll Call: 5-Yes 0-No. Motion carried.

Pine Ridge Water Main.

Manager Vaslo and Engineer Hollandsworth met with the residents of Pine Ridge Rd in February to discuss the future of the proposed water main. The Manager said the meeting was productive and after listen to the concerns voiced by the residents it was clear to him and the Engineer that funding assistance was a priority for the residents. Township Attorney Godfroy was asked to discuss the legal aspects of assisting in funding of a water main on this private road. It was his legal opinion that the Township could not fund any of the costs of installing a water main on this or any private road in the Township. A letter from Attorney Godfroy was shared with the Board that outlined many reason for his opinion.

The residents present voice their frustration with past decisions by previous boards that did not allow them to tap the water main on Carleton West Rd years ago when the cost would have been substantially less than it is today. It was the consensus of the Board that though they thought they would have handled it differently today, there was little they could do legally to correct or rectify those decisions today.

The Board discussed things they thought they could do to help. The duration of a Special Assessment District and the amount of interest charged seemed to be the only two areas where they could legally assist. After some discussion the following motions were offered:

Motion #3442 To Deny.

Motion by Schock supported by Grabetz to deny the request for a 25% cost share on the proposed Pine Ridge water main.

Roll Call: 4-Yes 0-No (Carmack abstained). Motion carried.

Motion #3443 To Approve.

Motion by Carmack supported by Schock to approve a 30-year repayment period for the proposed Special Assessment District for the Pine Ridge water main.

Roll Call: 5-Yes 0-No. Motion carried.

Motion #3444 To Approve.

Motion by Schock supported by Grabetz to approve an interest rate of 1.75% for the proposed Special Assessment District for the Pine Ridge water main.

Roll Call: 5-Yes 0-No. Motion carried.

Backup Building Inspector.

Manager Vaslo shared the sad news of the passing of Tim Wright, who was a valued member of the Building Department as our backup building inspector. Condolences were shared for his family by all. The Manager offered the name of Jeff Kemp Jr as a replacement for the position. Jeff is a local builder who came highly recommended and has all the necessary licenses. After a brief discussion the following motion was offered:

Motion #3445 To Approve.

Motion by Carmack supported by Geiermann to approve Jeff Kemp Jr as backup building inspector for Ash Township.

Roll Call: 5-Yes 0-No. Motion carried.

Vacation Days Swiercz and Vaslo.

Clerk Geiermann explained that employees Swiercz and Vaslo were unable to use their vacation days before their anniversary dates when they are subject to losing them due to the covid-19 pandemic. Both have asked the Board to give them some additional time to use the days. With little discussion the following motion was offered:

Motion #3446 To Allow.

Motion by Grabetz supported by Carmack to allow employees Swiercz and Vaslo to have until July 31, 2020 to use their vacation days or forfeit them per the Employee Handbook and Personnel Policies.

Roll Call: 5-Yes 0-No. Motion carried.

Request From The Village of Carleton.

Engineer Hollandsworth and relayed a request from the Village of Carleton for the township to consider replacing the water main on Kent Street in the Village as they are looking to submit for a grant to reconstruct Kent Street. The Board concurred that the old, undersized main was in need of replacement and that they would fully support the effort. The Board asked the Engineer to keep them in the loop as the project and grant application process moves forward and to prepare a proposal for engineering and design services for the replacement of the main. With that said, the following motion was offered:

Motion #3447 To Support.

Motion by Carmack supported by Booth to move forward with the initial planning for the replacement of the Kent Street water main and to fully support the Village of Carleton’s efforts and grant proposal for the reconstruction of Kent Street.

Roll Call: 5-Yes 0-No. Motion carried.

Citizen Comments.

There were no comments from the audience. It was noted that the Township Dump Day scheduled for May 16 has been cancelled until further notice.

With no further business in front of the Board the following motion was offered:

Motion #3438 Meeting Adjourn.

Motion by Carmack supported by Booth to adjourn the meeting at 7:27

Vote voice taken. Motion carried

Respectfully Submitted,

Michele Geiermann

Ash Township Clerk

JUNE 4, 2020